POWERPOINT GUIDELINES

1. Open PowerPoint.

2. Click on the New icon.

3. From the dialog box, select the blank slide. Then OK.

4. Set the PowerPoint page size to match the size of your final poster. Set the size by using Page Setup under the File menu. Choose Custom page size, and enter the dimensions of your poster in inches. PowerPoint has a maximum width of 56 inches. If you need your poster width to be more than that, then enter the dimensions of one-half your final poster size, and have us print it at 200% scaling. We can only enlarge a poster proportionally so be sure the aspect ratio of your page size in PowerPoint matches that of the final poster size. NOTE: If you change the page size after creating the poster, it can create problems; all images would need to be resized individually.

5. Click on the text box. Insert the Title of your Presentation across the top of the slide. Add the author's names and affiliations. Your title should be quite large, at minimum 72 points. You want people to be able to see your presentation title from a distance. We recommend that you use mixed case for your title, not all CAPITAL letters.  Subtitles (author names and affiliations) should be half the size of the title.

6. Now add some color in the text boxes or fonts. Remember, that some color combinations will not work together; e.g., dark color on dark color. Be sure there is good contrast between the background and the text color. The colors that are on your monitor may not print exactly as shown due differences in monitors.  Our Epson printer is color calibrated and uses a color management system for consistent results.

7. Lay out the sections of your paper (e.g., Introduction, Methodology, Results, Conclusions). Use the Text Box in combination with the Line Style to create boxes. Once you have your boxes laid out you can start adding the real information to the text boxes. When you are all done, you can delete the line around the text boxes, add color to the headings and/or change the font size and type.  Allow a minimum of 1-inch of space between columns.  Ideal font size for the body text of a poster is 24-28 points; abstract, references and figure legends can be smaller in point size but adjust accordingly if you are creating your poster at half size. Try to leave a minimum of a 1-inch margin around all sides of the poster.

8. To add an image, go to the Insert menu. Insert Picture | From File, find the file, then click OK. Lines, boxes and arrows can be inserted using the Drawing Toolbar. We recommend using formats such as JPEGs, BMP, or TIF files. If you have scanned an image and are unsure of the printing quality of your image, zoom in on it until it fills your entire screen. If it looks pixilated and jaggy you may need to rescan it. Optimal image resolution is 180ppi at the final placed dimensions of the image. We do not recommend using graphics that have been saved from the Web. Web files usually do not have sufficient resolution for enlarged printing unless they are used with very little enlargement. Images should be at least 150 dpi at 100% of the final they appear on the poster.  To see what an image will look like, click on it and zoom to 100% or 200% if creating your poster half size.  If it appears fuzzy on your monitor, it will print fuzzy

9. To insert a table or graph from Excel, create the table or graph and highlight or select it in Excel. You can then click on Insert | Chart, or Insert | Object. Insert | Chart enables you to create a chart right in front of your eyes. Insert | Object enables you to add a finished chart and be able to link to it so that you can continue to update Excel and then when you open PowerPoint to update your Excel file, you'll see that it is already updated. If you have inserted charts and graphs in this manner be sure to include these Excel files when sending us the PowerPoint file.

10. Many features such drop shadows, reflection, semitransparent fills, and WordArt can print unpredictably. They do not print as shown on-screen.

11. To print the final version on a single piece of 8.5" x 11" paper to check it over before printing the final poster, go to File, Print, Slides, and click Scale to fit paper. Click OK.